Librify Features: Library Management App and Software

Complete Librify Features Guide: Transform Your Library Management

Managing a library or study space in 2025 requires more than just pen and paper. Modern library owners need comprehensive library management software that handles student registrations, seat bookings, multi-shift management, payment tracking, and detailed analytics—all in one place.

Librify is a complete library management app designed specifically for private study space centers in India. Whether you're running a small single-branch library or managing multiple locations, Librify provides all the tools you need to streamline operations and grow your business.

1. Dashboard Overview: Your Library at a Glance

The Librify dashboard is your command center for managing your entire library or study space. It provides instant access to critical information and quick actions.

Summary Statistics

Get real-time insights into your library's performance:

• Total Students: Complete count of all registered students
• Active Students: Students with current active subscriptions
• Total Seats: All available seats across all floors
• Fully Booked Seats: Seats occupied across all shifts

Payment Due Tracking

Never miss a payment with the built-in payment tracking system. The dashboard displays a list of students with pending payments, fee due amounts, and provides quick access to payment details. This helps you maintain healthy cash flow and reduces revenue leakage.

Student Requests Management

When students register via QR code, their requests appear directly on your dashboard. You can approve or reject registrations with a single click, review pending student details, and manage the approval workflow efficiently.

Expiring Subscriptions Alerts

The dashboard automatically highlights students whose subscriptions are expiring soon, allowing you to send renewal reminders proactively and maintain consistent occupancy rates.

2. Student Management: Complete Control Over Your Database

Efficient student management is the backbone of any successful library management system. Librify provides comprehensive tools to manage your entire student database.

Student List & Database

Detailed Student Profiles

Each student has a comprehensive profile containing:

• Personal information and contact details
• Complete subscription history with dates and shift details
• Full payment history with transaction records
• Seat assignment history showing all previous and current bookings

Student Actions

Librify gives you complete control over student management with the ability to add new students manually, edit student details anytime, view complete student history, manage subscriptions and renewals, track all payments, and even delete students when needed (with full payment tracking maintained for records).

3. Multi-Shift Seat Management: The Core of Your Operations

One of Librify's most powerful features is its advanced multi-shift seat booking system. This is what makes it perfect for modern study spaces and libraries in India.

Interactive Seat Map

The visual seat map provides a clear, intuitive view of your entire library. It shows floor-based organization, real-time seat availability, and booking status at a glance. You can quickly see which seats are available, which are booked, and for which shifts.

Multi-Shift Support (Fully Customizable)

Librify supports multiple shift types, all with customizable timings:

Seat Booking Features

The seat booking system includes:

• Assign specific seats to students for fixed subscriptions
• Book seats for specific shifts (morning, evening, etc.)
• Full day bookings for students who want extended access
• 24-hour bookings for premium subscribers
• View seat occupancy by date
• Search students by seat number
• Filter by shift to see availability
• Filter by floor for multi-floor libraries

4. QR Code Registration: Instant Student Onboarding

One of Librify's most innovative features is the QR code-based student registration system. This eliminates paperwork and makes onboarding instant.

How QR Registration Works

Custom Registration Forms (Premium Feature)

With Librify Premium (₹300/month or ₹2,500/year), you can customize the registration form to collect specific information your library needs, including Aadhar card upload for identity verification, student image upload for security, custom form fields, and custom terms & conditions.

5. Premium Features: Advanced Library Management

Librify offers a free plan with essential features. For library owners who need advanced capabilities, the Premium plan unlocks powerful tools for analytics, revenue tracking, and multi-location management.

Reports & Analytics (Premium)

📊 Daily Reports

Generate comprehensive date-wise transaction reports including:

• Payment collections for the day
• New student registrations
• Subscription renewals
• Fee due payments received
• Student deletions
• Payment adjustments
• Filter by subscription type (Fixed/Floating/All)
• Export to Excel for further analysis

📋 Today's Action Items

Start each day knowing exactly what needs attention. This feature shows students with payment due, subscriptions expiring today, subscriptions expiring in 1 day, and allows filtering by subscription type with PDF export capability.

📈 Statistics Dashboard

Track key metrics including total collection, new students total, renewal students total, due paid total, deletion total, and adjustment total.

Revenue Tracking (Premium)

Understanding your library's financial health is crucial. The Premium plan includes comprehensive revenue tracking.

Visual Revenue Charts

Librify presents your revenue data in easy-to-understand visual formats including pie charts for payment source breakdown, bar charts for revenue trends, and monthly, weekly, and daily view options.

All Transactions Log

Access complete payment history with search functionality, filter by date range, view detailed transaction information, track payment modes, and analyze student-wise transactions.

Multi-Branch Management (Premium)

Growing your library business? Librify Premium makes it easy to manage multiple locations from a single account. You can manage multiple library locations, access a centralized dashboard, view branch-specific analytics, quickly switch between branches, and maintain branch-specific settings.

6. Payment Management: Track Every Rupee

Efficient payment management prevents revenue loss and keeps your library financially healthy.

Payment Tracking Features

Payment Types Tracked

Librify tracks all types of financial transactions including initial payment (new student registration), renewal payment (subscription renewals), fee due payment (late payments), deletion refund (when students leave), and adjustments (corrections or modifications).

7. Subscription Management: Flexibility for Students

Librify supports different subscription types to match how your library operates.

Subscription Types

Subscription Features

• Set start date and end date for each subscription
• Monthly subscriptions or custom date ranges
• Automatic fee tracking
• Payment due tracking
• Expiry alerts so you never miss renewals
• Renewal reminders
• Complete subscription history for each student

8. Additional Features That Make a Difference

Responsive Design

Librify works seamlessly on mobile phones, tablets, and desktops. Manage your library from anywhere, whether you're at the library or away.

Security & Authentication

Your data security is paramount. Librify uses phone number-based OTP authentication, secure cookie-based sessions, protected routes, and data encryption to keep your library and student information safe.

Export & Reports

Export data when you need it with Excel export for daily reports, PDF export for action items, receipt generation capabilities, and invoice download options.

Free vs Premium: Which Plan is Right for You?

Frequently Asked Questions

Conclusion: Complete Library Management in One Platform

Librify provides everything you need to run a modern, efficient library or study space. From instant QR code registration to multi-shift seat management, comprehensive payment tracking, and advanced analytics—all features are designed specifically for Indian library owners.

Whether you're just starting with a single location or managing multiple branches, Librify scales with your business. Start with the free plan to explore core features, and upgrade to Premium (₹300/month or ₹2,500/year) when you need advanced capabilities.

Stop managing your library with pen and paper. Experience the power of modern library management software today.